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SENIOR PROCUREMENT SPECIALIST - 40003700

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Date: Oct 14, 2024

Location: Durham, NC, US, 27701

Company: Durham County

Durham County Government employs approximately 1,900 employees that work towards providing needed services throughout the community. With a wide array of services, Durham County Government is at the heart of a rapidly growing and diverse area offering residents, employees and visitors exciting opportunities to live, work, grow and play. For more information about Durham County Government, visit www.dconc.gov.

 

DEPARTMENT:       

 

Finance

DATE POSTED:         

   

October 21, 2024

CLOSING DATE:           

 

Open Until Filled

HIRING RANGE:

 

 $55,365 - $90,000

POSITION NUMBER:        

    

40003700

JOB TYPE:

Full-Time, (37.5 hrs/week)

 

**This position is subject to close at any time.**

SUMMARY OBJECTIVE:

The purpose of this position is to facilitate the procurement of goods and services required by the departments while ensuring compliance with the appropriate federal and state laws and regulations, local ordinances and County policies and procedures. This class works independently, under limited supervision, reporting major activities through periodic meetings.

ESSENTIAL FUNCTIONS:

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

  • Processes formal and informal bid documents

  • Assists project managers in preparing specifications for bid documents.

  • Reviews and approves departments purchase requisitions. Create purchase orders for departments, scan and forward purchase orders to requesting departments.

  • Approves purchase orders less than $10,000 in the financial system.

  • Prepares and completes bid documents and forward document to prospective bidders, prepare addenda and forward to prospective bidders in the vendor management system. Prepare bid tabulations.

  • Prepares and post legal notices of advertisement to the local and minority newspaper for bid advertising. Process invoices payments using the procurement card for legal notices.

  • Maintains supplier database in the vendor management system by reviewing and approving or rejecting supplier.

  • Conducts pre-bid/proposal conferences and site-visits.

  • Performs related work as assigned.

KNOWLEDGE, SKILLS AND ABILITES:

  • Experience with large scale purchasing methods and procedures.

  • Understanding of procurement principles, policies, and procedures, including knowledge of federal, state, and local regulations.

  • Experience working with procurement bids documents and bidding process

  • Experience problem solving and critical thinking skills 

  • Ability to independently compose bidding documents and correspondence.

  • Ability to balance and prioritize procurement requests in a high-volume environment. 

  • Ability to research different materials, commodities, and services.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

  • High School Graduation or GED equivalent.
  • Two (2) years of procurement or related experience or an equivalent combination of education, training, and experience.

 

PREFERRED QUALIFICATIONS:

 

  • Associate's degree in business administration or related field
  • Local Government Purchasing Officer Certification (CLGPO) preferred

PHYSICAL DEMANDS:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

  • Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT):

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

  • None.

SPECIAL CERTIFICATIONS AND LICENSES:

  • None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Durham County is an Equal Opportunity Employer. ADA requires Durham County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Durham County.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

Durham County Government is an Equal Opportunity Employer


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh