RECORD ASSISTANT I

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DEPARTMENT:                    DURHAM COUNTY SHERIFF's OFFICE

POSTING DATE:                  02/17/2026

CLOSING DATE:                  02/24/2026

SALARY MIN:                       $39,348.00

SALARY MAX:                     $66,844.00

MAX HIRING SALARY:        $41,315.00

POSITION NUMBER:           400005354

JOB TYPE:                           FULL-TIME

General Description

The purpose of this position is to conduct transactions with the public in matters requiring a detailed knowledge of rules, procedures, policies, precedents, and activities. Prepares and checks forms, records, reports, applications and other materials for accuracy, completeness, and conformity with established procedures. Makes routine follow-ups to secure required additional information. Maintains files where discretion is involved in assigning items to their proper place.

This job is performed under the general supervision of the Records/Civil Supervisor.

Duties and Responsibilities

• Manage all duties of the front desk to assist the public with their needs/complaints.

• Receives, enters and updates all civil process documents into the agency’s report management system (RMS).

• Maintains all civil executions received from the judiciary.

• Schedules and conducts civil auctions with the public to satisfy judgements awarded to plaintiffs.

• Serves as a liaison between the public and law enforcement regarding the status of the civil papers issued.

• Completes administrative tasks such as creating files, copying, scanning, emailing and memo writing.

Knowledge Skills and Abilities

• Working knowledge of current state local government statutes pertaining to civil process.

• Demonstrates the ability to multitask in a fast-paced environment.

• Strong organizational and time management skills.

• Ability to collaborate effectively with internal and external partners.

• Detail oriented with strong data entry skills.

• Working knowledge of Microsoft (Word, Excel & PowerPoint)

Minimum Education and Experience Requirements:

Requires a high school diploma and previous experience working with the public in a forward facing capacity

Physical Demands:

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment}:

None.

Special Certifications and Licenses:

None.

Americans with Disabilities Act Compliance:

Durham County is an Equal Opportunity Employer. ADA requires Durham County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

AMERICANS WITH DISABILITIES ACT COMPLIANCE:

Durham County is an Equal Opportunity Employer. ADA requires Durham County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. 

BACKGROUND CHECK STATEMENT:

This position may be subject to a background check, which could include, but is not limited to, criminal history (employment-related and/or SBI fingerprint-based), credit history, motor vehicle records, educational verification, and checks of the sexual offender registry, depending on the specific requirements of the role. A conviction record does not automatically disqualify an applicant from employment consideration, unless otherwise required by applicable state law.