GRANT ADMINISTRATOR- 40001197

Durham County Government employs approximately 1,900 employees that work towards providing needed services throughout the community. With a wide array of services, Durham County Government is at the heart of a rapidly growing and diverse area offering residents, employees and visitors exciting opportunities to live, work, grow and play. For more information about Durham County Government, visit www.dconc.gov.

GENERAL DESCRIPTION:

The employee serves as the primary grant writer and grant manager, which includes preparing and organizing materials for proposals, and submitting and monitoring grant applications, maintaining financial and program reports, as well as grant budgets.  The position will also assist with data analysis, visualization and reporting about JSD programs and grants, and support special project initiatives. This job is performed under general supervision, independently developing work methods and sequences. 

DUTIES AND RESPONSIBILITIES:

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Research, prepare and submit all funding proposals, applications, and contracts;
• Maintain and provide timely reporting data for all grants (progress reports, year-end, financial reporting, audit requests, field visit requests, expenditures and revenue reconciliation, data collection from programs and special reports as required);
• Oversee overall grant process, document procedures, and manage all aspects of process implementation;
• Administer all components of the grant cycle, including database management, grant documentation and grant compliance;
• Prepare and provide accurate grant data to internal and external stakeholders.
• Analyze budget and expenditure reports and ensure compliance for all department grants;
• Ensure adherence to policies and standards by facilitating meetings and/or providing counsel to internal and external parties, as needed, regarding procedures, statutory requirements and filings;
• Participate in grantee calls and site visits providing financial status updates as necessary;
• Ensure all project approval documents and legal agreements are prepared following Durham County policies and procedures;
• Perform grant related tasks as required;
• Assist with grant and program performance measurement, data collection, data visualization and reporting, and preparing internal and external communication materials (Annual Report, Web site content, program brochures, Social Media accounts, etc.);
• Support special project initiatives;
• Performs related tasks as required.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Working knowledge of the general principles of financial management and generally accepted accounting principles and/or grants administration practices.
• Working knowledge of current federal, state and local government grant programs.
• Working knowledge of technical and administrative rules and regulations in the subject area.
• Ability to prepare written findings and present recommendations supported by facts and to prepare and analyze financial information involving existing issues pertaining to the subject area and to present it in oral and/or written form.
• Basic problem-solving skills to interpret compliance and report findings to management.
• Basic project management skills to work as a team to develop new processes and procedures based upon changes in laws and regulations or industry practice
• Ability to provide appropriate documentation to support conclusions.
• Ability to organize and format reports to comply with applicable guidelines.
• Ability to review and document compliance with laws and regulations.
• Ability to implement effective workflow processes and procedures.
• Detail-oriented and able to efficiently organize and manage multiple responsibilities.
• Excellent written and verbal communication skills
• Minimum of 2 years of grant writing, administration and management experience.
• Intermediate to expert skills in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

Requires a bachelor’s degree in accounting, finance, business administration, public administration, or a related discipline from an accredited institution or an equivalent combination of education and experience.

PREFERRED QUALIFICATIONS:

• Minimum of 2 years of grant writing, administration, and management experience
• Intermediate to expert skills in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)

PHYSICAL DEMANDS:

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT):

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None

SPECIAL CERTIFICATIONS AND LICENSES REQUIREMENTS:

• None

AMERICANS WITH DISABILITIES ACT COMPLIANCE:

Durham County is an Equal Opportunity Employer. ADA requires Durham County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Durham County Government is an Equal Opportunity Employer