ELECTIONS MANAGER- BALLOT PROCESSING AND AUDIT - 40011254

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GENERAL DESCRIPTION:

The Ballot Processing and Audit Manager is primarily responsible for overseeing the management of absentee ballots, provisional ballots, reconciliation, and auditing functions for the department. 

This position reports to the Director of Elections and works under regular supervision.

DUTIES AND RESPONSIBILITIES:

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Oversees the management, distribution, return, and processing of absentee by-mail ballots in accordance with applicable laws and rules;
• Oversees the research of provisional ballots and makes recommendations to the Director of Elections as to their disposition; 
• Conducts reconciliation audits to ensure voter history matches ballots cast for each voting method during an election;
• Produces reconciliation and post-election audit reports for the Director of Elections;
• Assists with the maintenance of departmental databases related to primary work areas; 
• Assists the Compliance Division with the processing and auditing of campaign finance reports;
• Develops and maintains standard operating procedures for the areas of responsibility;
• Supervises and executes a workplan for the Ballot Processing Specialist position; 
• Procures and supervises temporary employees to support areas of responsibility;
• Provides assistance to the Executive Leadership Team on special projects;
• Performs others duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Thorough knowledge of the principles, practices and techniques related to election auditing;
• Thorough knowledge of agency objectives, procedures and organization;
• Ability to devise detailed procedures and methodology;
• General knowledge of modern office practices, procedures and equipment;
• Extensive computer skills, ability to explain election law and procedures;
• Ability to plan, organize and direct the work of others;
• Ability to communicate ideas effectively, both orally and in writing;
• Ability to modify and update training manuals and forms and to educate employees and temporary workers regarding changes in laws and procedures;
• Ability to establish and maintain effective working relationships with officials, subordinates and other employees, and the general public;
• Ability to prepare records and reports;
• Ability to explain election law and procedures;
• Ability to function under pressure and meet deadlines;
• Extensive knowledge of Federal, State and County laws and procedures pertaining to elections and election records;
• Through knowledge of the State Election Information Management System (SEIMS) rules and procedures.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

Any combination of education and experience equivalent to completion of a Bachelor’s degree with a major in English, political science, computer science, business administration or a related field and five years of experience in management, teaching, elections, military or a similar background that provides the required skills knowledge and abilities. Election experience and strong computer skills preferred. 

SPECIAL REQUIREMENTS:

• Must complete precinct worker and chief judge training within one year of employment.
• Must enroll in and pass all courses required to earn North Carolina certification as a Certified Elections Administrator within four years of employment.
• Must be physically able to lift supplies up to forty pounds.
• Valid North Carolina Driver's License and driving record

AMERICANS WITH DISABILITIES ACT COMPLIANCE:

Durham County is an Equal Opportunity Employer. ADA requires Durham County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.