ADMIN. OFFICER I - (LOGISTICS) | BUS. SVS. SUPV. / PRIVACY & CONTRACTS OFFICER - 40008278

Date: Nov 15, 2022

Location: Durham, NC, US, 27701

Company: Durham County

Durham County Government employs approximately 1,900 employees that work towards providing needed services throughout the community. With a wide array of services, Durham County Government is at the heart of a rapidly growing and diverse area offering residents, employees and visitors exciting opportunities to live, work, grow and play. For more information about Durham County Government, visit www.dconc.gov.

 

DEPARTMENT:       

 

Emergency Medical Services

DATE POSTED:         

   

October 17, 2022

CLOSING DATE:         

 

Open until filled

SALARY MIN:  

 

$52,566.00

SALARY MAX:  

 

$94,618.00

POSITION NUMBER:        

    

40008278

JOB TYPE:

Full-Time

 

GENERAL DESCRIPTION:

 

Work is performed under the regular supervision of the Business Services Manager (Finance Manager).  Supervision is exercised over subordinate staff. 

 

RESPONSIBILITIES:

 

BUSINESS SERVICES SUPERVISOR:

  • Coordinates routine preventative maintenance and repair of all OES vehicles and facilities. 
  • Monitors and maintains inventory of all supplies, materials and equipment and reorders as necessary to ensure adequate stock of items on vehicles and adequate inventory is available at all time;  

  • Coordinates and manages the purchasing, acquisition and distribution of supplies, fuel and equipment, including proper handling and record keep for controlled/scheduled drugs;  

  • Recommends and manages the purchase of new items or restocking of items as needed using established purchasing procedures; develops and submits bid specifications and reviews bids;  

  • Collaborates with departments accounts payable staff to ensure all purchasing activities comply with County policy including serving as back-up and support for P-card management. 

  • Negotiates vendor contracts including annual renewals and Technology contracts 

  • Assists in the preparation of the annual operating budget; monitors monthly/annual expenditures for adherence to approved allocations;  

  • Tracks and manages fixed assets and procurement card process for the EMS department;  

  • Guides and supports management and employee actions by researching, developing, writing, and updating policies, procedures, methods, and guidelines; communicating and enforcing organization values as related to logistics, fleet management, technology, and contract management.  

  • Provides a positive example for staff under charge regarding work ethic, attitude, professional ethics, and knowledge of the codes, interpersonal interactions, and mutual respect.     

  • Performs other duties as assigned.

 

PRIVACY AND CONTRACTS OFFICER (POC):

  • Ensure privacy policies designed to protect the confidentiality, integrity, and availability of Protected health information are enforced within the department.
  • Works with Legal Counsel and management to ensure the department maintains appropriate privacy and confidentiality, consent, authorization forms, and information notices and materials that reflect the Departments policies and regulatory requirements.
  • Work with all personnel involved in the release of PHI to ensure full coordination and cooperation under policies and procedures and federal HIPAA regulation. (Medical Records and Patient Right to Access) 
  • Perform annual and quarterly privacy risk assessments and related compliance monitoring initiatives for contracts. 
  • Conduct regular audits of program components to ensure that the department staff are adhering to the contracts and privacy programs 
  • Responsible for ensuring that reasonable controls (ex. Policies, procedures, training) are implemented to protect all private and confidential information including, but not limited to PHI, PII, PCI, and Federal Tax Information. The PCO will deliver and oversee ongoing employee privacy training, conduct risk assessments, develop HIPAA/Regulatory-compliant policies and procedures where necessary and manage internal contracts.
  • Monitor the department’s compliance with contracts, the privacy program, investigate incidents in which a breach of private information may have occurred, report breaches as necessary, and ensure patients´ rights in accordance with state and federal laws. 
  • Maintain current knowledge of relevant state, federal and local laws and industry best practices.
     

 

KNOWLEDGES, SKILLS AND ABILITIES:

 

  • Knowledge of the principles and practices of public and business administration;   

  • Knowledge of emergency medical service operations equipment, supplies and procedures;  

  • Extensive knowledge of Durham County purchasing and finance policies, practices, and procedures. 

  • Knowledge of operation and maintenance of ambulance vehicles;  

  • Knowledge of the operation and patient care policy and practices of the Durham County Emergency Medical Services;  

  • Knowledge of current educational methods and materials related to employee training;  

  • Knowledge of OEMS rules and regulations;  

  • Knowledge of and ability to use computers and related software;    

  • Ability to plan, assign and supervise the work of subordinate employees;  

  • Ability to express ideas clearly, orally and in writing;  

  • Ability to establish and maintain effective working relationships with staff, officials and the general public;  

  • Ability to negotiate effectively with vendors and suppliers;  

  • Ability to establish and maintain effective working relationships with staff, officials, and the general public 

  • Ability to express ideas clearly and concisely in oral and written form;  

  • Ability to demonstrate appropriate problem-solving techniques;  

  • Ability to design and implement evaluation methods;  

  • Ability to exhibit good interpersonal skills and maintain effective working relationships with a wide range of health care professionals, employees and the public;  

  • Ability to teach other special programs as required;   

  • Ability to deal tactfully, courteously, and firmly with patients or their representatives, the general public, employees, and other agencies. 

 

EDUCATION AND EXPERIENCE:

 

Any combination of education and experience equivalent to graduation from an accredited college or university with bachelor’s degree in business or public administration or a related field and two years of personnel, budgeting, research or administrative management experience which includes six months of supervisory/lead worker experience.  

 

Durham County Government is an Equal Opportunity Employer


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh