ACCOUNTS PAYABLE MANAGER- 40000032

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GENERAL DESCRIPTION:

The purpose of this job is to manage all Accounts Payable (A/P) activities/transactions to ensure 
accurate and timely processing of invoices and disbursements, recording of expenses, accuracy of 
the reconciliation process, monthly reporting, and payment remittance.

This position works under the supervision of the Deputy Chief Financial Officer.

DUTIES AND RESPONSIBILITIES:

The functions listed below are those that represent the majority of the time spent working in this 
position. Management may assign additional functions related to the type of work of the position as 
necessary.

•  Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, 
   directing work, counseling, disciplining, and completing employee performance appraisals.

•  Coordinates, assigns and reviews work and establishes work schedules; maintains standards; 
   monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.

•  Reconcile the accounting for the procurement cards process accurately and in a timely 
   manner.

•  Responsible for recurring payables, initial set up and monthly processing.

•  Responsible for the annual submissions of Escheats to the State Treasurer’s Office.

•  Assist in the administration of the County’s parking program (e.g., assignment of parking spaces, positing, and reconciling parking payments, reporting issues, etc.).

•  Assist accounting personnel with complex problems.

•  Participate in the Annual Comprehensive Financial Reporting.

•  Participate and lead ad hoc projects.

•  Annual preparation of 1099s and submission to the IRS.

•  Perform related bookkeeping and accounting task as required.

•  Performs related work tasks and duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

•  Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).

•  Understanding of basic accounting, including preparation of journal entries, expense accruals, prepaid expenses, and completion of general ledger account          reconciliations.

•  Experience with using Microsoft Office Suite.

•  Excellent written and oral communication skills.

•  Exceptional organizational and analytical skills with an attention to detail.

•  Strong customer service and creative problem solving and interpersonal skills.

•  Ability to engage in a collaborative, results-oriented team environment.

•  Ability to organize work and work independently.

•  Ability to maintain effective working relationships with other employees, contractors, and the 
   general public.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

Requires a Bachelor’s degree in accounting, Business Administration, Finance, Public Administration or related field from an appropriately accredited college or university with 18 hours of accounting coursework; five years of experience in accounting or a related field; two years of supervisory experience; or an equivalent combination of education and experience.

PHYSICAL DEMANDS:

Performs sedentary work that involves walking or standing some of the time and involves exerting up 
to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT):

• None

AMERICANS WITH DISABILITIES ACT COMPLIANCE:

Durham County is an Equal Opportunity Employer. ADA requires Durham County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. 

BACKGROUND CHECK STATEMENT:

This position may be subject to a background check, which could include, but is not limited to, criminal history (employment-related and/or SBI fingerprint-based), credit history, motor vehicle records, educational verification, and checks of the sexual offender registry, depending on the specific requirements of the role. A conviction record does not automatically disqualify an applicant from employment consideration, unless otherwise required by applicable state law.